Governance

September 26, 2023 Published by Eastern Ontario Chapter - By Natasha Mayhew

A Director's Perspective on Meetings

From the Volume 35 issue of the CCI Eastern Ontario Condo Contact Magazine

In recent times, the corporate world has experienced a dramatic shift towards virtual meetings, a transformation that has been especially beneficial for property management and its key stakeholders. As we embrace the digital age, traditional in-person gatherings are being replaced by innovative and convenient virtual alternatives.

Convenience

One of the primary benefits of virtual meetings for directors and property managers is the significant time saved due to the elimination of commute time. Traditionally, professionals had to travel to designated meeting spaces, which often resulted in lost hours and increased stress. With virtual meetings, participants can attend from wherever they are - be it their office or the comfort of their home, making it incredibly convenient.

Flexibility and Inclusivity

Virtual meetings not only benefit directors and property managers but also make it easy for contractors, owners, or other professionals to participate in specific agenda items. This newfound flexibility ensures that important stakeholders are not excluded due to logistical constraints and can contribute to discussions that concern them directly.

Access to Information

For those who prefer paper files and documentation, virtual meetings offer a significant advantage. Participants can have all relevant files at their fingertips during discussions, enabling them to provide informed insights without the hassle of flipping through numerous physical documents.

Cost Savings

Apart from time, virtual meetings also help save money. The most apparent cost savings come from reduced commuting expenses, as participants can avoid spending money on gas and parking fees. Additionally, parents can save on babysitter costs when they attend virtual meetings from home, creating a win-win situation for all involved parties.

Environmental Impact

By eliminating the need for physical travel, virtual meetings make a significant contribution to reducing traffic pollution. As fewer vehicles hit the roads, there is a subsequent decrease in carbon emissions, making virtual meetings an eco-friendly choice that aligns with sustainability goals.

Weather-Proof Meetings

Unlike traditional meetings, virtual gatherings can continue uninterrupted even during inclement weather. Harsh weather conditions, which might have otherwise led to meeting cancellations or delays, are no longer a hindrance to effective communication and decision-making.

Enhanced Meeting Experience

Screen sharing is a revolutionary feature that transforms the way participants interact during meetings. From viewing budgets and financial documents to regulatory reports, screen sharing enhances engagement and ensures all participants are on the same page, fostering a more collaborative environment.

Flexible Meeting Times

Virtual meetings accommodate diverse schedules effortlessly. Professionals can join in from home during lunch breaks or after work, providing more flexibility in managing their time. This freedom to choose the meeting time allows for greater work-life balance and the option to utilize evenings for personal pursuits.

The Convenience of Recording

While recording meeting minutes may be frowned upon in some circles, it remains a valuable feature for many. Recording virtual meetings provides participants with the ability to revisit discussions, ensuring that no crucial details are missed. Cloud-based recordings offer a convenient and accessible archive that aids in refreshing memories and clarifying decisions made during the meeting.

Conclusion

As technology advances and the world moves toward a more interconnected future, the advantages of virtual meetings for property management become increasingly apparent. From time and cost savings to environmental benefits and enhanced meeting experiences, the transition to virtual gatherings is revolutionizing how we conduct business. By embracing this digital revolution, property management professionals can work more efficiently, inclusively, and sustainably, ensuring a prosperous and brighter future for the industry.

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Interviews conducted by Natasha Mayhew, Eastern Ontario Property Management Group