Maintenance and Repairs

May 15, 2025 Published by British Columbia Chapter - By Brock Johnson

Mechanical and HVAC Systems: Why Proactive Maintenance Matters

From CCI BC Strata Connection Magazine, Volume 04, Spring/Summer 2025

For strata councils and property managers, keeping a building’s mechanical and HVAC systems in top shape isn’t just about comfort, it’s also their responsibility. These systems impact everything from indoor air quality to energy efficiency and overall operating costs, and when they aren’t properly maintained, the consequences can be costly.

That’s where preventative maintenance comes in. More than just a routine task, a well-structured proactive maintenance plan extends equipment lifespan, reduces frequency of costly emergency calls, and ensures a safe, comfortable environment for residents. Taking a proactive approach can help avoid unexpected breakdowns, lower repair costs, and protect the long-term value of your strata corporation’s infrastructure.

1. Routine Care for Air Quality and Efficiency

One of the simplest and most effective maintenance tasks is regularly changing air filters. The frequency depends on the type of HVAC system, the building’s usage, and environmental factors such as dust and allergens. Some systems may require monthly changes, while others may only need new filters every few months.

Clean filters are essential for maintaining good indoor air quality, optimizing airflow, and preventing excessive strain on HVAC components. When filters become clogged, the system works harder to circulate air, leading to higher energy costs and unnecessary wear and tear on the equipment. 

By staying on top of regular servicing and following the manufacturer’s recommended schedule, strata corporations can improve energy efficiency, extend the life of their mechanical systems, and avoid premature failures. A small investment in ongoing care can prevent major issues and reduce long-term costs.

2. Follow Manufacturer Guidelines for Maximum Performance

Manufacturer recommendations aren’t just suggestions, they are essential for system longevity and efficiency. Equipment manuals outline servicing schedules, recommended parts, and troubleshooting procedures.

Providing service providers with easy access to these manuals, along with the building’s mechanical drawings, helps technicians diagnose issues quickly and implement cost-effective solutions. Well documented maintenance also improves accountability and allows strata councils to track long term performance.

3. Using Modern Software to Stay Ahead of Repairs

Today’s leading HVAC service providers use advanced software to track maintenance history, identify recurring issues, and predict when major repairs or replacements may be needed. This data driven approach helps strata councils and property managers make informed budgeting decisions and plan for future capital expenditures.

Predictive analytics can catch small issues before they escalate into costly emergencies, reducing the risk of unexpected system failures. By working with professionals who leverage these tools, strata corporations can improve efficiency and minimize costly surprises.

4. Certified and Qualified Technicians Matter

Not all maintenance is created equal. To get the most out of HVAC and mechanical systems, strata corporations should work with certified, experienced technicians. These professionals follow industry standards and manufacturer guidelines, ensuring servicing is done correctly and efficiently.

For buildings with specialized or high-efficiency equipment, hiring technicians with manufacturer specific training can be particularly beneficial. This ensures that systems are maintained according to warranty requirements, reducing the risk of voided coverage and costly repairs.

As a strata council member or property manager, building strong, collaborative relationships with your HVAC and mechanical service providers is key. These connections not only help you assess whether contractors have the expertise to do the job well, but they also give you valuable insight into your building’s systems and their maintenance needs.

5. Considerations for Strata Corporations in British Columbia

In British Columbia, mechanical and HVAC systems are often classified as common property, making their upkeep the responsibility of the strata corporation.

Under the Strata Property Act, strata councils are expected to exercise care, diligence, and skill in managing the strata corporation's affairs. Maintaining essential building systems, such as heating, ventilation, and air conditioning, is a key part of this responsibility.

Taking a proactive approach to maintaining these systems helps strata corporations improve efficiency, control costs, and reduce the risk of unexpected repairs. Many also take advantage of programs offered by BC Hydro and FortisBC, which provide financial incentives for HVAC upgrades and energy saving initiatives. 

These programs can help offset costs and enhance energy efficiency, benefiting both the building and its residents. It is recommended to consult with your service provider or other knowledgeable HVAC/Mechanical professionals for any available incentives or grants when looking to upgrade major heating or cooling systems.

6. The Bottom Line

Taking a proactive approach to maintaining your strata corporation’s HVAC and mechanical systems isn’t just an operational necessity, it’s a smart strategy for preserving property value, minimizing unexpected expenses, and ensuring a comfortable living environment for residents.

By partnering with certified professionals, following manufacturer recommendations, and leveraging modern diagnostic tools and technologies, strata councils and property managers can stay ahead of potential issues while supporting the long-term sustainability of the building. A little foresight today can prevent big problems and even bigger expenses down the road.

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Brock Johnson, SPG & Warranty Plumbing Manager, True Mechanical

Brock is a certified Plumber and B-Gas Fitter with over a decade of experience in service, maintenance, and retrofits. He has led high-performing teams, champions continuous learning, and is passionate about developing skilled, dedicated technicians to deliver exceptional results.